മാനദണ്ഡങ്ങളും സമയ പരിധിയും

ESTABLISHMENT SECTION

Sl.No.	Activity	Time Schedule
1.	Salary (To Accounts section)	before 25 th disbursement by the last day of the month
	Provident fund loan On Tuesday & Friday	P.F. Advance is sanctioned after 3 months of sanctioning of previous loan.

FERTILIZER & STORAGE SECTION
Sl.No.	Activity	Time Schedule
01.	Bills for reservation	By 5th of succeeding month
02.	Bills for O&A reservation	By 10th of succeeding month
03.	Bills for H&T	By 20th of succeeding month
04.	Contractors` claim	By 25th of succeeding month after preferring claims to the customer.
05.	Storage Charge fixation	10 days on receipt.
06.	Maintenance of Bill Register	Within 5 days on presenting the bills to the parties
07.	Realization of bills	within 30 days of presentation of bills.

FINANCE DIVISION

SL No

Activity

Time Schedule

Arrangement of Salary

5 th of the following month

7 th of the following month

Forwarding of JV to Compilation Section for Posting

15 th of every month

Payment of personal advances

4 working days from the receipt of sanction order

i. T.A Advance

ii. Passing/returning of incomplete TA bills

2 days

5 days.

(a) Investment of surplus funds

(i) Approval for investments	5days
(ii) Enquiry of Investment rates	2days
(iii) Preparation of bank withdrawal passorders for investment	2 days
(iv) Issuing the letter to bank for investment of funds	Due date of investment
(v) Making entries of investment	On Receipt of FDR
(b)Encashment of existing investments forworking capital requirements.
Initiating proposal	5 days in advance
Issuing Letter of encashment	2 days before the due date.
Making entries	On the day of encashment

CONSTRUCTION WING
Sl.No.	Activity	Time Schedule
01.	Processing of estimates	10 days
02.	Processing of deviational statements	7 days
03.	Preparation of cost estimate for projects	15 days
04.	Processing of tender	15 days
05.	Processing of bills	14 days
06.	Processing of time extension	7 days
07.	Processing of final deviation statement substitute and extra items statement	7 days

01.	Submission of estimate, final deviation statement, final time extension etc., for sanction of Head Office.	30 days from the date of receipt.
02.	Submission of final bills of works to Accounts Section	15 days from the receipt of sanction
	Submission of final bills in all respect to cc by field units	20 days from the date of completion of work

*Purchase*
1.	Deciding of mode of purchase	10 days
2.	Opening of tenders	15 days
3.	Evaluation of tenders	3 days
4.	Placement of supply order	7 days
5.	Inspection of product	3 days
6.	Issue of received Certificate	3 days
7.	Final payment	30 days from the receipt of stores

DISPOSAL OF UNSERVICEABLE CONSTRUCTION MATERIALS
Sl.No.	Activity	Time Schedule
1.	Assessment committee report	15 days.
2.	Notice for auction	7 days

01.	Acceptance of highest bidder	3 days
02.	Deposit of balance money by higher bidder	7 days after notice period
03.	Re-auction if required	7 days

INSPECTION AND QUALITY CONTROL
Sl.No.	Activity	Time Schedule
01.	Settlement of suppliers bill	within 30 days
02.	Processing of inspection report	7 days
03.	Time limit of inspection
	a) Warehouse having average capacity up to 20%	Once in 3months
	b) Warehouse having above 20% Occupancy	Once in 2
	Presenting the bills of Disinfestation Extension Service work	5 th of succeeding month.
04.	Lodging of quality complaint of stock	Before or at the time of taking delivery of goods