മലയാളം
Sl.No.
Activity
Time Schedule
1.
Salary (To Accounts section)
before 25 th disbursement by the last day of the month
Provident fund loan On Tuesday & Friday
P.F. Advance is sanctioned after 3 months of sanctioning of previous loan.
FERTILIZER & STORAGE SECTION
01.
Bills for reservation
By 5th of succeeding month
02.
Bills for O&A reservation
By 10th of succeeding month
03.
Bills for H&T
By 20th of succeeding month
04.
Contractors` claim
By 25th of succeeding month after preferring claims to the customer.
05.
Storage Charge fixation
10 days on receipt.
06.
Maintenance of Bill Register
Within 5 days on presenting the bills to the parties
07.
Realization of bills
within 30 days of presentation of bills.
SL No
1
Arrangement of Salary
2
5 th of the following month
7 th of the following month
3
Forwarding of JV to Compilation Section for Posting
15 th of every month
4
Payment of personal advances
4 working days from the receipt of sanction order
5.
i. T.A Advance
ii. Passing/returning of incomplete TA bills
2 days
5 days.
6.
(a) Investment of surplus funds
CONSTRUCTION WING
Processing of estimates
10 days
Processing of deviational statements
7 days
Preparation of cost estimate for projects
15 days
Processing of tender
Processing of bills
14 days
Processing of time extension
Processing of final deviation statement substitute and extra items statement
Submission of estimate, final deviation statement, final time extension etc., for sanction of Head Office.
30 days from the date of receipt.
Submission of final bills of works to Accounts Section
15 days from the receipt of sanction
Submission of final bills in all respect to cc by field units
20 days from the date of completion of work
Purchase
Deciding of mode of purchase
2.
Opening of tenders
3.
Evaluation of tenders
3 days
4.
Placement of supply order
Inspection of product
Issue of received Certificate
7.
Final payment
30 days from the receipt of stores
DISPOSAL OF UNSERVICEABLE CONSTRUCTION MATERIALS
Assessment committee report
15 days.
Notice for auction
Acceptance of highest bidder
Deposit of balance money by higher bidder
7 days after notice period
Re-auction if required
INSPECTION AND QUALITY CONTROL
Settlement of suppliers bill
within 30 days
Processing of inspection report
Time limit of inspection
a) Warehouse having average capacity up to 20%
Once in 3months
b) Warehouse having above 20% Occupancy
Once in 2
Presenting the bills of Disinfestation Extension Service work
5 th of succeeding month.
Lodging of quality complaint of stock
Before or at the time of taking delivery of goods
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