Kerala State Warehousing Corporation

Channel of Submission

ESTABLISHMENT SECTION

Sl. No.	Type of Cases		Level of Final Disposal	Channel of Submission
	I. SANCTION OF LEAVE
1.	Casual Leave - Staff at Centres Other than Warehouse in charge		Warehouse Manager
2.	Warehouse Manager		Regional Manager
3.	Staff of Regional Office		Regional Manager
4.	Staff of Zonal Office / CFS		Zonal Manager CFS Manager
5.	Regional Managers		Zonal Manager
6.	Joint Manager, Zonal Manager / Managers. } Staff at H.O.		General Manager (M&P)	Manager (Est.) Section Head
7.	Head Office - General Manager / Finance Manager / Executive Engineer		Managing Director	Direct
8.	Staff- Construction wing, Asst. Exe. Engineers, Assistant Engineers and Overseers Field Staff		Executive Engineer	Asst. Engineer concerned.
II. Leave other than Casual leave:
Earned leave, Leave without allowance Commuted leave, Leave surrender etc.
1.		Staff at Centres	Manager (Est. Section)	Centre in charge through concerned RMs./
2.		Asst. Managers/Sr. Asst. Managers/Deputy Managers at Centres	Manager (Est. Section)	Concerned RMs
3.		Staff at Regional Office up to DM.	Manager (Est. Section)	Concerned Regional Manager
4.		Staff at Zonal Office/CFS	Manager (Est. Section)	Concerned Zonal Manager/ CFS Manager
5.		Regional Manager	General Manager (M&P)	Zonal Manager concerned / Manager (Est.)
6.		Joint Manager	General Manager (M&P)	Manager (Est.)
7.		Zonal Manager	Managing Director	Manager (Est.) GM ( M&P)
8.		Managers	Managing Director	Manager (Est) GM(M&P)
9.		Finance Manager/ Executive Engineer / General Manager	Managing Director	Manager (Est.) GM (M&P)
III.		Promotion of Staff	Managing Director	DM/ Est-Manager (Est.)/ GM(M&P)
IV.		Sanctioning of Increment up to
		(a) Senior Assistant	General Manager (M&P)	(as per the recom mendation of controlling officers) Mgr(Est.)
		(b) Asst. Manager & above	Managing Director	Manager (Est.) GM (M & P)
V.		Fixation of Pay	Managing Director	SAM, (Est)/ Manager (Est.)/ GM(M&P)
VI.		Sanctioning of Higher Grade	Managing Director	DM, (Est.)/Mgr.(Est.)/ GM (M&P)
VII		I. Sanctioning of Medical reimbursement Normal medical ( on self certification.)
		1. Staff at centers / RMs Office/Zonal Office	Zonal Manager	The office in charge concerned/ SAM
		2. Staff at HO upto DM / CFS	Manager (Est.)	Section Head/ Manager – CFS
		3. Head Office - Jt. Manager & above	General Manager(M&P)	Mgr(Est.)
		4. Head Office - Managers/ Finance Manager/Executive Engineer/ General Manager & CFS Manager	Managing Director	SAM (Est.)/ Manager (Est.)/ G.M.(M&P)
		ii) Special Case (M R)	Managing Director	Regional Manager Zonal Manager concerned/ SAM, Est-/ Manager (Est.)/ GM (M&P)
VIII		Vehicle Advance / Computer Advance	Managing Director	SAM(Est)/Mgr.(Est.) / GM (M&P)

FINANCE DIVISION
Sl. No	Types of Cases	Level of Final Disposal	Channel of Submission
1	Preparation of Budget	MD / Board of Directors	SAM/FM/GM (F)
2	Payment of Salary	GM (F)	AM/SAM/JM (A/C) FM
3	Payment of Suppliers Bill	MD, GM (F) JM (A/C)	AM/SAM/JM (A/C)/FM/GM (F)
4	Payment of Personal Advances	GM (F) JM (A/C)	AM/SAM/JM (A/C)/ FM
5	TA Advance and passing of TA Bills	MD/ GM (F) JM (A/C) ZM/	AM/SAM/JM (A/C)/FM and WH Manager/ RM/ZM (Field)

BUSINESS SECTION
Sl.No.	Types of cases	Level of final disposal	Channel of submission
01.	Appointment of handling and transport contractors	General Manager (M&P) General Manager (F) Managing Director	Invitation of quotations, processing, negotiation with lowest quotationer by Zonal Manager, At head Office level the negotiation is conducted by a committee consisting of GM(M&P),GM (Finance), Zonal Manager & Manager (Business)
02.	Fixing departmental handling rates	General Manager (M&P), General Manager (F), Managing Director	Proposal from Warehouse Manager through Regional Manager/Zonal Manager with their recommendation Processing by Business Department.
03.	Issue of Licence to shop rooms of KSWC shopping complexes	General Manager (M&P), General Manager (F), Managing Director	Inviting quotation by the Warehouse Manager, processing by Zonal Manager and recommendation by Business Section
04.	Container Freight Station - Fixing of stuffing/de-stuffing charges, ground rent etc.	General Manager (M&P), General Manager (F) , Managing Director	Proposal by CFS Manager, processing and recommendation by Business Section.
05.	Payment of premium of Insurance/Indemnification/ Cash/ Insurance/Fidelity & Guarantee Insurance.	General Manager (M&P), General Manager (F), Managing Director	On receipt of demand notices from the departments concerned processing by Business Section.
06.	Payments in respect of Building Taxes, water charges, electricity charges	General Manager (M&P) General Manager (F)	On receipt of demand notices from the Departments concerned processing by Business Section.
07.	Payment of Service Taxes	General Manager(F)	On receipt of details from Warehouses, Service Tax calculated and challans submitted from Business Section.
08.	Furnishing various statements to the State Government, Central Warehousing Corporation etc.	General Manager (M&P)	From Warehouses, Regional Offices and Zonal Offices. Compilation by Business Section.

FERTILIZER & STORAGE SECTION
Sl. No.	Type of cases	Level of final disposal	Nature of disposal channel of submission
(I)	(II)	(III)	(IV)
01.	Confirmation of space reservation to major customers	General Manager (M&P)/ Managing Director	AM / Manager.
02.	(a) Bills for reservation	Manager (Fert & Storage.)	AM.
	(b) Bills for the Over & Above Reservation.	- do -	AM.
03.	Bills for Handling and Transportation	- do –	AM.
04.	(a) Maintenance of registers	Asst./AM
	(b) Maintenance of Files	Asst./AM
5.	Realization	Manager	AM
6.	Contractor’s claim	MD/GM (Finance) JM (A/C)	AM / Manager Internal Audit
Storage Section
01.	Storage Charge Fixation	MD	AM/Manager (F&S) GM.
02.	Allowing rebate	MD	AM/Manager/

CONSTRUCTION WING
Sl. No.	Types of cases	Level of final disposal	Channel of Submission
01.	Processing of estimate	Managing Director	Overseer, AE, AEE, EE, GM (F) I/C
02.	Preparation of cost estimate for project	Managing Director	Overseer, AE, AEE, EE, GM(F)I/C
03.	Processing of tenders	Managing Director	AE, AEE, EE, GM (F) I/C
04.	Placing supply orders	Managing Director	AE, AEE, EE, GM (F) I/C
05.	Processing of final bills.	Managing Director	SAM, AE, AEE, EE, GM (F) I/C
06.	Processing of time extension	Managing Director	AE, AEE, EE
07.	Processing of provisional deviation statement	Managing Director	AE, AEE, EE, GM (F) I/C
08.	Tenders	Managing Director	AE, AEE, EE, GM (F) I/C
09.	Processing of purchase committee	Managing Director	EE/M (I&QC),FM, M (Business) GM (M&P)

INSPECTION & QUALITY CONTROL
Sl. No.	Types of cases		Level of final disposal		Channel of submission
01.	Purchase and placing of supply orders, for chemicals, dunnage /equipments etc.		Managing Director		Asst. Manager / Sr. Asst. Manager/ Manager / General Manager (M&P) Purchase committee
02.	Inspection reports		Managing Director/General manager (M&P)		Asst. Manager / Sr. Asst. Manager/- Manager
03.	DES Contracts/rates etc.		Managing Director		Asst. Manager / Sr. Asst. Manager/ Manager / General Manager(M&P)
04.	Disposal of unserviceable Equipments, dunnage etc. those dealt by I&QC Section
a)	Through auction upto Rs. 1000/=	Regional Manager		Warehouse Manager
b)	Through auction for Rs.1000/= and above up to 2000	Zonal Manager		Warehouse Manager/Regional Manager
c)	Through auction above Rs.2000/=	Managing Director		Warehouse Manager / Regional Manager / Zonal Manager / Manager (I&QC) / General Manager (M&P)

Channel of Submission

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