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NORMS AND TIME LIMITS

ESTABLISHMENT SECTION

Sl.No.

Activity

Time Schedule

1.

Salary (To Accounts section)

before 25 th disbursement by the last day of the month

 

Provident fund loan On Tuesday & Friday

P.F. Advance is sanctioned after 3 months of sanctioning of previous loan.

FERTILIZER & STORAGE SECTION

Sl.No.

Activity

Time Schedule

01.

Bills for reservation

By 5th of succeeding month

02.

Bills for O&A reservation

By 10th of succeeding month

03.

Bills for H&T

By 20th of succeeding month

04.

Contractors` claim

By 25th of succeeding month after preferring claims to the customer.

05.

Storage Charge fixation

10 days on receipt.

06.

Maintenance of Bill Register

Within 5 days on presenting the bills to the parties

07.

Realization of bills

within 30 days of presentation of bills.

FINANCE DIVISION

SL No

Activity

Time Schedule

1

Arrangement of Salary

 
 
a) Disbursal of salary By month end
b) Accounting of salary bill 7 th of following month
c) Remittances
(i) Income Tax 7 th of following month
(ii) Credit Societies From 7 th of following month
(iii) LIC From 7 th of following month
(iv) Others From 7 th of following month

2

  • Preparation of Statement of Income Tax Deducted from payments
  • Arrangement of payment of Income Tax deducted
  • Accounting of Tax recovery

5 th of the following month

7 th of the following month

3

Forwarding of JV to Compilation Section for Posting

15 th of every month

4

Payment of personal advances

4 working days from the receipt of sanction order

5.

i. T.A Advance

ii. Passing/returning of incomplete TA bills

2 days

5 days.

6.

(a) Investment of surplus funds

 
 
(i) Approval for investments 5days
(ii) Enquiry of Investment rates 2days
(iii) Preparation of bank withdrawal passorders for investment 2 days
(iv) Issuing the letter to bank for investment of funds Due date of investment
(v) Making entries of investment On Receipt of FDR
(b)Encashment of existing investments forworking capital requirements.
Initiating proposal 5 days in advance
Issuing Letter of encashment 2 days before the due date.
Making entries On the day of encashment

CONSTRUCTION WING

Sl.No.

Activity

Time Schedule

01.

Processing of estimates

10 days

02.

Processing of deviational statements

7 days

03.

Preparation of cost estimate for projects

15 days

04.

Processing of tender

15 days

05.

Processing of bills

14 days

06.

Processing of time extension

7 days

07.

Processing of final deviation statement substitute and extra items statement

7 days

01.

Submission of estimate, final deviation statement, final time extension etc., for sanction of Head Office.

30 days from the date of receipt.

02.

Submission of final bills of works to Accounts Section

15 days from the receipt of sanction

 

Submission of final bills in all respect to cc by field units

20 days from the date of completion of work

Purchase

1.

Deciding of mode of purchase

10 days

2.

Opening of tenders

15 days

3.

Evaluation of tenders

3 days

4.

Placement of supply order

7 days

5.

Inspection of product

3 days

6.

Issue of received Certificate

3 days

7.

Final payment

30 days from the receipt of stores

DISPOSAL OF UNSERVICEABLE CONSTRUCTION MATERIALS

Sl.No.

Activity

Time Schedule

1.

Assessment committee report

15 days.

2.

Notice for auction

7 days

01.

Acceptance of highest bidder

3 days

02.

Deposit of balance money by higher bidder

7 days after notice period

03.

Re-auction if required

7 days

INSPECTION AND QUALITY CONTROL

Sl.No.

Activity

Time Schedule

01.

Settlement of suppliers bill

within 30 days

02.

Processing of inspection report

7 days

03.

Time limit of inspection

 
 

a) Warehouse having average capacity up to 20%

Once in 3months

 

b) Warehouse having above 20% Occupancy

Once in 2

 

Presenting the bills of Disinfestation Extension Service work

5 th of succeeding month.

04.

Lodging of quality complaint of stock

Before or at the time of taking delivery of goods

 
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