Division/Section : Establishment
Sl. No.
Documents held
Contact person
1
Annual confidential reports of officers and employees Sri.K.Vikraman,  Manager (Business & Administration)
2
Promotion Note Register. ,,
3
Personal file Register ,,
4
Transfer/Promotion register ,,
5
Payments of retirement benefits ,,
6
Register (including death/Resignation)  
7
Medical reimbursement note register ,,
Normal/Special Case
8
Vehicle Advance, Conveyance Advance ,,
9
Provident Fund/Gratuity register ,,
10
Subsistence allowance register ,,
11
Salary Register ,,
Division/Section : Administration
1
Documents relating to Board meetings & Executive committee meetings of Board of Directors  Smt.R.Bijimol, PA to Managing Director
2
Administration files Sri.K.Vikraman,  Manager (Business & Administration)i/c
   
3
Miscellaneous files ,,
4
Compassionate Appointments (etc.) ,,
5
Court case files ,,
6
Disciplinary Action files ,,
7
Appointment - files ,,
8
Transfer & Posting files ,,
9
Training file ,,
10
Court Case Register ,,
11
Advertisement file ,,
Division/Section : Business 
1
Business Note Register Sri.K.Vikraman,  Manager (Business & Administration)i/c
2
C.F.S. Note Register ,,
3
Electricity & Water Charge Note Register ,,
4
Handling and Transportation Contractor/Departmental Rate Register ,,
5
Register for Refund of Security amount to H&T contractors. ,,
6
Storage charge bill register ,,
7
Handling charge bill register ,,
8
Handling Note Register in respect of H&T Contractors. ,,
Division/Section : Fert & Storage
1
Personal Bill Register Sri.Harikrishnan.N, Manager                   (Marketing) i/c
2
Bill Register ,,
3
Contractors` claims Register ,,
Division/Section : Finance
1
Balance Sheet, profit & Loss Account Budget Estimates Smt.Sreeja B, Fiance Manager
Division/Section : Construction wing
1
Documents relating to Technical sanction, Estimate Tender documents, containing contract conditions schedule of quantities, MDSS. Smt. E. Elizabeth Kurian, Executive Engineer
2
Documents relating to PWD specification schedule of rates Analysis of rates, MDSS. ,,
3
Documents relating to layout plan, Architectural plan, Structural plan drawings of Warehouse and Ancilliary Buildings. ,,
4
Documents relating to repair and maintenance of vehicles, Tax Register, Insurance Register and fuel register. ,,
5
Documents relating to land owned by Corporation, original documents, land files and land case file. ,,
6
Documents relating to Disposal of construction materials, trees ,,
7
Documents relating to annual maintenance contract of EPABX, Telephone and Generator, Computer, AC etc. ,,
8
Documents relating to construction and maintenance of godowns and Ancilliary Buildings. ,,
Division/Section : I&QC
1
Files connected with purchase, Supply etc., of dunnages, chemical etc. Sri.M.I.Noushad , Manager                   (I&QC) i/c
2
Circulars of the section ,,
3
Licence file ,,
4
Files connected with DES-Income DES work, Contract, Incentives etc. ,,
5
Budget Estimate of the Section ,,
6
Inspection reports of the Warehouse ,,
7
Insecticides & Fumigants Register ,,
8
Purchase & Payment Register ,,
9
DES - Contract Register ,,
10
Bill Register Centre / Head Office ,,
11
Register of Service Tax ,,
12
Registers connected with supply of ' RODOFOE' ,,
13
DES- income register ,,
14
Incentive Register ,,
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