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Channel of Submission

ESTABLISHMENT SECTION

Sl. No.  

Type of Cases        

Level of Final Disposal

Channel of Submission

  I.       SANCTION OF LEAVE

1.

Casual Leave - Staff at Centres Other than Warehouse in charge

Warehouse Manager  

 

2.

Warehouse Manager

Regional Manager

 

3.

Staff of Regional Office

Regional Manager

 

4.             

Staff of Zonal Office /
CFS

Zonal Manager
CFS Manager

 

5.

Regional Managers

Zonal Manager

 

6.

Joint Manager, Zonal Manager / Managers. }
Staff at H.O.


General Manager (M&P)


Manager (Est.)
Section Head

7.

Head Office -
General Manager /
Finance Manager / Executive Engineer

Managing Director

Direct

8.          

Staff- Construction wing,
Asst. Exe. Engineers,
Assistant Engineers and Overseers
    
Field Staff



Executive Engineer

 

 


Asst. Engineer concerned.

II.     Leave other than Casual leave:

 Earned leave, Leave without allowance   Commuted leave, Leave surrender etc.

1.

Staff at Centres

Manager (Est. Section)

Centre in charge through concerned RMs./

2.

Asst. Managers/Sr. Asst. Managers/Deputy Managers at Centres

Manager (Est. Section)

Concerned RMs

3.

Staff at Regional Office up to DM.

Manager (Est. Section)

Concerned Regional Manager

4.

Staff at Zonal Office/CFS 

Manager (Est. Section)

Concerned Zonal Manager/ CFS Manager

5.

Regional Manager

General Manager (M&P)

Zonal Manager concerned / Manager (Est.)

6.

Joint Manager           

General Manager (M&P)

Manager (Est.)

7.

Zonal Manager

Managing Director

Manager (Est.)
GM ( M&P)

8.

Managers

Managing Director

Manager (Est) 
GM(M&P)

9.

Finance Manager/ Executive Engineer / General Manager

Managing Director

Manager (Est.)
GM (M&P)

III.

Promotion of Staff

Managing Director

DM/ Est-Manager (Est.)/ GM(M&P)

IV.

Sanctioning of Increment up to

   
 

(a) Senior Assistant

General Manager (M&P)

(as per the recom mendation of controlling officers) Mgr(Est.)

 

(b) Asst. Manager & above

Managing Director

Manager (Est.)
GM (M & P)

V.

Fixation of Pay

Managing Director

SAM, (Est)/
Manager (Est.)/
GM(M&P)

VI.

Sanctioning of Higher Grade

Managing Director

DM, (Est.)/Mgr.(Est.)/ GM (M&P)

VII I. Sanctioning of Medical reimbursement Normal medical ( on self certification.)
  1. Staff at centers /
RMs Office/Zonal Office
Zonal Manager The office in      charge concerned/ SAM
  2. Staff at HO upto DM /
CFS
Manager (Est.)       Section Head/ Manager –
CFS
  3. Head Office -
Jt. Manager & above
General Manager(M&P) Mgr(Est.)
  4. Head Office - Managers/ Finance  Manager/Executive Engineer/ General Manager & CFS Manager          Managing Director SAM (Est.)/ Manager (Est.)/ G.M.(M&P)
  ii) Special Case  (M R) Managing Director Regional Manager
Zonal Manager concerned/ SAM, Est-/ Manager (Est.)/ GM (M&P)
VIII Vehicle Advance /
Computer Advance
Managing Director SAM(Est)/Mgr.(Est.) /
GM (M&P)
 

FINANCE DIVISION

Sl. No

Types of Cases

Level of Final Disposal

Channel of Submission

1

Preparation of Budget

MD / Board of Directors

SAM/FM/GM (F)

2

Payment of Salary

GM (F)

AM/SAM/JM (A/C) FM

3

Payment of Suppliers Bill

MD, GM (F)
JM (A/C)

AM/SAM/JM (A/C)/FM/GM (F)

4

Payment of Personal Advances

GM (F)
JM (A/C)

AM/SAM/JM (A/C)/ FM

5

TA Advance and passing of TA Bills

MD/ GM (F)
JM (A/C)
ZM/

AM/SAM/JM (A/C)/FM
and WH Manager/
RM/ZM (Field)

 

BUSINESS SECTION

Sl.No.

Types of cases

Level of final disposal

Channel of submission

01.

Appointment of handling and transport contractors

General Manager (M&P) General Manager (F) Managing Director

Invitation of quotations, processing, negotiation with lowest quotationer by Zonal Manager, At head Office level the negotiation is conducted by a committee consisting of GM(M&P),GM (Finance), Zonal Manager & Manager (Business)

02.

Fixing departmental handling rates

General Manager (M&P), General Manager (F), Managing Director

Proposal from Warehouse Manager through Regional Manager/Zonal Manager with their recommendation Processing by Business Department.

03.

Issue of Licence to shop rooms of KSWC shopping complexes

General Manager (M&P), General Manager (F), Managing Director

Inviting quotation by the Warehouse Manager, processing by Zonal Manager and recommendation by Business Section

04.

Container Freight Station - Fixing of stuffing/de-stuffing charges, ground rent etc.

General Manager (M&P), General Manager (F) , Managing Director

Proposal by CFS Manager, processing and recommendation by Business Section.

05.

Payment of premium of Insurance/Indemnification/ Cash/ Insurance/Fidelity & Guarantee Insurance.

General Manager (M&P), General Manager (F), Managing Director

On receipt of demand notices from the departments concerned processing by Business Section.

06.

Payments in respect of Building Taxes, water charges, electricity charges

General Manager (M&P) General Manager (F)

On receipt of demand notices from the Departments concerned processing by Business Section.

07.

Payment of Service Taxes

General Manager(F)

On receipt of details from Warehouses, Service Tax calculated and challans submitted from Business Section.

08.

Furnishing various statements to the State Government, Central Warehousing Corporation etc.

General Manager (M&P)

From Warehouses, Regional Offices and Zonal Offices. Compilation by Business Section.

 

FERTILIZER & STORAGE SECTION

Sl. No.

Type of cases

Level of final disposal

Nature of disposal channel of submission

(I)

(II)

(III)

(IV)

01.

Confirmation of space reservation to major customers

General Manager (M&P)/
Managing Director

AM / Manager.

02.

(a) Bills for reservation

Manager (Fert & Storage.)

AM.

 

(b) Bills for the Over & Above Reservation.

- do -

AM.

03.

Bills for Handling and Transportation

- do –

AM.

04.

(a) Maintenance of registers

Asst./AM

 
 

(b) Maintenance of Files

Asst./AM

 

5.

Realization

Manager

AM

6.

Contractor’s claim

MD/GM (Finance)
JM (A/C)

AM / Manager
Internal Audit

Storage Section

01.

Storage Charge Fixation

MD

AM/Manager (F&S) GM.

02.

Allowing rebate

MD

AM/Manager/

 
CONSTRUCTION WING

Sl. No.

Types of cases

Level of final disposal

Channel of Submission

01.

Processing of estimate

Managing Director

Overseer, AE, AEE, EE, GM (F) I/C

02.

Preparation of cost estimate for project

Managing Director

Overseer, AE, AEE, EE, GM(F)I/C

03.

Processing of tenders

Managing Director

AE, AEE, EE, GM (F) I/C

04.

Placing supply orders

Managing Director

AE, AEE, EE, GM (F) I/C

05.

Processing of final bills.

Managing Director

SAM, AE, AEE, EE,
GM (F) I/C

06.

Processing of time extension

Managing Director

AE, AEE, EE

07.

Processing of provisional deviation statement

Managing Director

AE, AEE, EE, GM (F) I/C

08.

Tenders

Managing Director

AE, AEE, EE, GM (F) I/C

09.

Processing of purchase committee

Managing Director

EE/M (I&QC),FM,
M (Business)
GM (M&P)

 

INSPECTION & QUALITY CONTROL

Sl. No.

Types of cases

Level of final disposal

Channel of submission

01.

Purchase and placing of supply orders, for chemicals, dunnage /equipments etc.

Managing Director

Asst. Manager / Sr. Asst. Manager/ Manager / General Manager (M&P) Purchase committee

02.

Inspection reports

Managing Director/General manager (M&P)

Asst. Manager /
Sr. Asst. Manager/- Manager

03.

DES Contracts/rates etc.

Managing Director

Asst. Manager /
Sr. Asst. Manager/ Manager / General Manager(M&P)

04.

Disposal of unserviceable Equipments, dunnage etc. those dealt by I&QC Section

a)

Through auction upto

Rs. 1000/=

Regional Manager

Warehouse Manager

b)

Through auction for Rs.1000/= and above up to 2000

Zonal Manager

Warehouse Manager/Regional Manager

c)

Through auction above Rs.2000/=

Managing Director

Warehouse Manager / Regional Manager / Zonal Manager / Manager (I&QC) / General Manager (M&P)

   
 
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